The register of cost invoices comprises one of the elements of the company’s electronic document flow. Baseline accepts both hard copy invoices and e-invoices received directly from the mailbox. The invoice registration process deploys OCR technology to auto-extract the financial data from a document scan. The OCR mechanism does not require manual learning or to send data outside the system environment.
On a day-to-day basis, Baseline monitors payment deadlines and prepares bank transfer packages with the order date determined by the payment deadline indicated in the invoice. The user imports and authorises each bank transfer order package without the need to enter every transfer manually. Before the invoice payment deadline, Baseline sends a collective e-mail notification with detailed information on any documents under which payments are to be made.
Issuing sales invoices in Baseline is fast and simple and does not require any financial knowledge. Invoices are issued either manually or by an auto-invoicing mechanism based on templates. The invoices issued are subject to additional financial approval and can be sent directly from Baseline through a dedicated mailbox. Invoices may also be imported from other sales systems and distributed using Baseline. The invoice register can be exported to a JPK format.
Baseline automatically monitors the payment status of each issued invoice. Baseline automatically generates e-mail reminders to clients regarding past-due receivables and reminders of actions to be taken by persons involved in the debt collection process. At each step of the process, Baseline monitors the progress of work and induces the performance of specific actions. The system also allows for adding comments manually, for example after making a phone call reminder or sending a request for payment.
Baseline offers a huge library of built-in reports for monitoring of financial analyses on a daily, monthly or annual basis, as well as by project and cost centres. Financial data from Baseline is also taken into account in budget analysis. Baseline can display reports based on its own database or data sourced from external IT systems.